Vacancies at World Vision Kenya (WVK) – March 2024

Grants Finance Officer – Tumikia Mtoto Project

Purpose of position

To provide financial technical support to the Tumikia Mtoto Project staff and sub grantees/ recipients ensuring financial stewardship, accountability and accuracy of financial reports and budget management in line with Donor regulations and WVK Policies.

Major Responsibilities

Financial Management and Reporting 60%

  • Support the Finance and Administration Manager in the preparation of donor reports.
  • Prepare analysis of the project expenditure for management action to help in monitoring the burn rate for the grant.
  • Review and provide appropriate expense codes for items requested by project staff to ensure accurate posting of expenses.
  • Reconcile LDRs with payroll for the project staff under the grant.
  • Support revision of budgets in line with project needs and donor regulations.
  • Upload approved budgets in Horizon.
  • Review Sub recipient quarterly and or monthly financial reports in a timely manner for consolidation and posting
  • Support the Program staff in linking Grant Budgets to Grant Work-plans, so that the activities to be undertaken in the project matches to the budget
  • Work with Finance & Administration Manager in matching Sub recipient’s budgets to the project budget for consistency.
  • Monitor and review Sub Recipients activities to ensure that only budgeted costs have been incurred.

Planning, Budgeting & Budgetary control 15%

  • Prepare accurate Program budgets
  • Ensure accurate and quality budgets are uploaded into existing databases and systems.
  • Ensure compliance with grant guidelines and other standards
  • Participate in proposal writing and grant budget development.
  • Conduct financial analysis for management decision making.
  • Monitor and timely communicate changes on Project Budget and Actuals System (PBAS) commitment.
  • Develop realistic cash flow forecasts in line with the plans.
  • Ensure timely production and review of monthly report to address any variances in a timely manner.
  • Monitor sub-awardee financial performance and adherence to donor regulations

Reconciliation of Balance Sheet Accounts 10%

  • Undertake reconciliation of receivable and payables accounts for the program:
  • Constantly monitor balance sheet account balances
  • Follow up for timely accounting and facilitate booking of staff advances.
  • Match transaction amounts in the balance sheet accounts
  • Prepare monthly reconciliation statements for the balance sheet accounts

Risk Management 5%

  • Identify risks associated with the project for inclusion in Riskconnect and advice on mitigation measures.
  • Support grant project audits according to the donor requirements.
  • Support implementation of findings and recommendations from audits and various accountability mechanisms
  • Ensure the sub – awardees operate within the agreed/acceptable internal control measures to mitigate risks and ensure accountability that will result in good audit ratings
  • Actively participating in project start up workshops to ensure financial aspect of projects are fully understood.
  • Follow up with the sub grantees to analyse and submit the exempted taxes(VAT) for refund based on USAID guidelines.

Asset Management 5%

  • Maintain an updated inventory schedule for all assets purchased under the grant
  • Ensure all assets and inventory are properly tagged and branded as per the donor guidelines
  • Perform inventory counts quarterly in line with USAID and World Vision guidelines
  • Ensure asset disposal is as per the laid down policies and donor guidelines.

Other 5%

  • Perform any other duties as may be assigned by the supervisor or designee from time to time
  • Attend and lead daily devotions.

Knowledge, Skills and Abilities

  • Minimum 4 years’ experience in financial management and reporting
  • Knowledgeable on USAID grant financial management
  • Advanced excel and analytical skills
  • Demonstrated ability to work under minimal supervision
  • Minimum of Bachelor of Commerce in Accounting/ Finance, Economics or Business related field from a recognized university.
  • Professional qualifications in CPA (K) or ACCA finalist
  • Practical experience of using SUN system accounting Software is preferred

ENOUGH Campaign Officer

Key Responsibilities:

Public Policy Reviews and Engagement

  • Conduct Annual Review of Public Policy initiatives by the National and County Governments, that promote efforts towards ending child hunger and malnutrition in Kenya
  • Conduct Annual Review of relevant National and County Governments Budget documents for Programmes and projects that that promote efforts towards ending child hunger and malnutrition in Kenya
  • Coordinate evidence-based engagement with the Executive at the National and County levels (Relevant Ministries, Departments and Agencies); and the Legislature at the National and County levels (The National Assembly, the Senate and County Assemblies) on public policy and public finance actions towards ending child hunger and malnutrition
  • Coordinate relevant engagement and networking actions with religious organizations, civil society organizations and the private sector in championing public policy actions towards ending child hunger and malnutrition

Engagement of children in ENOUGH Campaign –

  • Develop, and regularly review and update, child friendly materials on the right to food and the right to be free from hunger, and disseminate such materials to children for their reference and use in child led advocacy actions
  • Regularly assist various diverse groups of children to document the status on the right to food and the right to be free from hunger in their various contexts in their various perspectives for reference and use in child led advocacy
  • Coordinate child led engagement and reflection forums on the right to food and the right to be free from hunger, at various levels of governance in Kenya
  • Coordinate consultations and engagement of children with the Executive at the National and County levels (Relevant Ministries, Departments and Agencies); and the Legislature at the National and County levels (The National Assembly, the Senate and County Assemblies) on public policy and public finance actions towards ending child hunger and malnutrition

Monitoring and Reporting

  • Monitor the progress being made in integration and implementation of initiatives that contribute to ending child hunger and malnutrition across all World Vision’s programme areas and relevant grant projects in Kenya
  • Review relevant data across various relevant child hunger and malnutrition indicator from World Vision’s programme areas and grant projects and generate quarterly campaigns impact briefs
  • Develop monthly and quarterly campaigns reports, inclusive of all campaign result areas, and demonstrate campaigns progress against targets
  • Convene monthly ENOUGH campaigns working group review meetings

Others

  • Based on emerging ENOUGH campaign needs and as assigned by the Supervisor from time to time

KNOWLEDGE / QUALIFICATIONS FOR THE ROLE

  • Bachelors Degree in any of the fields that advance Social and Economic Rights e.g. Sociology, Development Studies, EducationAt least 5 years of coordination of Policy and Advocacy programmes and projects
  • At least 4 years of coordination of Issue based campaigns in any of the Social and Economic Rights
  • At least 4 years of engagement with the Executive and Legislature on policy and legislative processes
  • At least 4 years of engagement in Government Budget Process and Public Expenditure Reviews and Tracking
  • At least 3 years of engagement with children and assisting children to engage with duty bearers in various public policy decision processes at various levels of Governance

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