Logistics Manager at Medecins Sans Frontieres (MSF) – May 2024

Save

Logistics Manager

Objective of the Position:

Planning, coordinating and monitoring all logistics related activities in the project or capital and providing support to medical assistance
activities, according to MSF protocols and standards in order to ensure an optimal running of the project.

Tasks & Responsibilities:

  • Assisting the Project Coordinator or E-Logistics Coordinator in the definition and follow-up of logistics activities in the project or capital,
  • in conjunction with other medical project managers in order to identify and give a response to the needs of the targeted population
  • Ensuring and monitoring the implementation of logistics/technical activities in the project / capital including the following:
    • Logistics: (construction, transport of goods and staff, ICT & communications, water and sanitation, vehicles and engines,
    • equipment/installation and infrastructures, communications, installation and maintenance of functional office space(s) and lodging
    • facilities for international staff in adequate living conditions)
    • WHS: implementation of water, health and sanitation activities.
    • Supply: implementation and maintenance of an appropriate supply chain for the project
  • Implementing all administrative related activities linked to logistics (orders, insurances, vehicle contracts, etc.).
  • Participating in the planning and implementation, together with the E-Logistics Coordinator, the Project Coordinator and the E-HR
  • Coordinator, the HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development
  • and communication) of the logistics staff in the project / capital in order to ensure both the sizing and the amount of knowledge required
  • to correctly perform all logistics activities.
  • Ensuring technical reference for all logistics/technical issues in the project and providing coaching to logistics staff under his/her
  • responsibility. Ensuring all staff in the Project is properly briefed about use of communication tools (handsets, HF/VHF, etc.).
  • Defining and monitoring technical aspects of the project risk reduction policy, transport, communication, protection, identification and
  • preparation of the technical aspects of the project security policy and guidelines, evacuation plan and contingency plan, performing
  • day-to day monitoring of the application of security rules and reporting to the Project Coordinator any problem that may arise. For this
  • purpose, the Logistics Manager will have to create an appropriate environment to facilitate security exchange of information.
  • Participating in monthly reports according to guidelines
  • Assist the e-Logistics Coordinator to prepare before emergency assessment and after intervention.
  • Carrying out assessment and feasibility studies in the field to provide line managers with alternatives and possible solutions to
  • infrastructure challenges in the area of specialization e.g. installing / building / implementing. Liaising directly with the staff to identify
  • the project needs and managing response and prioritization of requests
  • Organizing and supervising the fleet of vehicles in the coordination base (driver’s schedules, vehicles maintenance, vehicles
  • registration and insurance, fuel consumptions, etc.), in order to ensure coping with the transportation and movement needs.
  • Supervise all Maintenance activities, of MSF OCB premises and health facilities and support on the day-to-day work when needed.
  • Evaluate the needs of the consumable materials for the offices and houses and replenish accordingly.
  • Ensure all service providers at capital level “Internet, telecommunication, VTS and office accessories”
  • He/she is Backup for the e-Logistics Coordinator.

The position holder may be asked to take up additional duties/ hold another position for purposes of Emergency Intervention

Qualifications & Requirements:

Education:

  • Essential secondary education and technical diploma or technical university degree, preferably as an engineer.

Experience:

  • Essential at least two years of working experience in logistics related activities. Desirable previous experience with MSF or other NGOs, and working experience in developing countries
  • Essential, working experience of at least two years in relevant jobs and previous humanitarian experience in MSF or other NGOs in developing
  • Desirable : Experience in Emergency explo visit and intervention.

Knowledge:

  • Essential computer literacy (word, excel and internet).

Competences:

  • People Management and Development L2
  • Commitment to MSF Principles L2
  • Behavioural Flexibility L3
  • Results and Quality Orientation L3
  • Teamwork and Cooperation L3

Language:

  • Proficiency in written and oral English & Kiswahili is desirable.

Applicants MUST be Kenyan nationals and have the necessary statutory documents (ID, NSSF, NHIF and KRA PIN certificate). Candidates meeting the above qualifications are requested to ONLY submit a motivation letter and an updated curriculum vitae as a single file (in pdf-format), mentioning on the subject email line “Logistics Manager’’, to:

The HR Coordinator

Médecins Sans Frontières Belgium (Kenya)

Deadline for application: 29th May 2024

Submit Your Application

Send your application to [email protected]