Legal Secretary | Administrative Assistant at Flexi-Personnel – May 2024

Legal Secretary | Administrative Assistant

Job Purpose

  • The legal secretary/administrative assistant is tasked with performing secretarial and administrative duties such as managing client files (predominantly litigation), basic office management, scheduling appointments, and assisting the Advocates.

Key Responsibilities:

  • Managing client files.
  • Preparing proposals and responses to RFQs and drafting Terms of Engagement.
  • Maintaining the bring-ups diary and ensuring routine follow-ups.
  • Drafting letters and other documents and dispatching them by email and/or to the courier as directed.
  • Petty cash management.
  • Overseeing the reception.
  • Requisitioning and ensuring the purchase of office supplies.
  • Supervising the office cleaner and courier.
  • Administration of the general email address.
  • Administration of the Little Cab account.
  • Keeping track of
    • Medical and PI insuranceAdvocates’ practicing certificates and CPDs.Rent and service charge due dates
  • Paying expenses such as airtime, electricity, water, etc.
  • Following up on repairs that are required in the office


  • Bachelor’s Degree or Diploma in Business Administration, Management, or any business or secretarial-related field.
  • At least 2 years’ experience of proven work in an Office assistant or secretarial role in a busy progressive law firm with three or more advocates.
  • Articulate/well-spoken.
  • Skilled in file and email management, operating office equipment, and handling digital files. Ability to coordinate with staff, vendors, and advocates.
  • Customer-centric attitude.
  • Organization and time-management skills, with the ability to prioritize tasks.
  • Excellent communication.

Closing: 19/05/2024

Submit Your Application

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Interested and qualified? Go to Flexi-Personnel on to apply