Inventory Control Manager at Henry Jackson Foundation Medical Research International (HJFMRI) – May 2024

Inventory Control Manager

HJF is seeking a Inventory Control Manager to manage the functional activities of the department responsible for the receipt and warehousing of goods, logistics of goods, and asset management of HJFMRI property and works in a cost-effective and timely manner to meet total procurement requirements at the highest possible industry standards while supervising the site’s warehouse staffs and operations at multiple locations.The position will be responsible for supplies and goods located at HJFMRI Nairobi, Kisumu and Kericho Kenya sites and Mbeya, Dar es Salaam Tanzania sites as well as other locations as assigned, and will work with the HJF Fixed Assets team on equipment related items.

  • Support multiple procurement managers in procurement planning; and regularly track and report on crucial procurement performance metrics, including progress in implementing the procurement plan, order processing, and potential supply chain disruptions.
  • Supervise the warehouse staff and their day-to-day warehouse tasks of receipt, appropriate storage, and issuance of supplies to ensure timely submission of invoices and delivery notes to accounts.
  • Creates material receiving and other logistical procedures to include the receipt, delivery to end user, maintenance schedule, disbursement of consumables, and equipment. Identify and manage potential supply chain disruptions in the assigned categories to ensure continuity of supplies and clinical and laboratory operations.
  • Ensure appropriate store layout and configuration to achieve efficient space utilization, neat and safe warehouse work environment, security of supplies, and overall efficiency in warehouse operations.
  • Oversees the segregation material for delivery or storage by program.
  • Responsible for document processing and verification of the quantity and condition of material handled; must be through and accurate to ensure type and amount of material corresponds to applicable documents and prepare delivery notes for accounts payable.
  • Receives and tags incoming equipment in accordance with established fixed assets procedures, prepares property receipt forms and inputs acquisitions data into a computerized inventory data base file. Ensures equipment updates are entered into HJF’s equipment management system Asset Panda.
  • Identify and implement supply chain best practices to optimize the department’s efficiency and effectiveness; where necessary, recommend areas of improvement to the Sr. Subcontract Manager.
  • Coordinates with the Home Office Receiving Coordinator and Sr. Fixed Assets Manager to ensure time receipt and tracking of goods and equipment from receipt to disposition.

Required Knowledge, Skills and Abilities

  • Strong sense of personal integrity, honesty and demonstratable priority in managing risks and ethical challenges in procurement
  • Excellent stakeholders’ management skills with ability to build effective work and supplier relationships in multi-cultures and nationalities work environment.
  • Ability to work with minimum supervision independently and within a departmental team.
  • Working knowledge of inventory management systems.
  • Results driven with strong ability in solving practical problems related to procurement and supply chain operations including international logistics.
  • Certified knowledge of Kenyan procurement law and donors’ rules and regulations on procurement. Knowledge of U.S. Uniform Guidance and Federal Acquisition Regulations as it relates to property management.
  • Excellent computer proficiency and numerical skills for report writing with a focus on procurement and inventory analytics reports.
  • Demonstratable expertise in warehouse management procedures and best practices.

Work Environment

  • This position will take place primarily in an office setting.

Education And Experience

  • Degree in Supply Chain Management fields or a combination of Procurement, Supplies and Contract Management, Warehousing, and Logistics from a recognized institution.
  • Masters degree in related field is prefered
  • more than 10 years of Procurement/ Supply Chain Management or general administrative support in a medical research-oriented organization
  • Certification with; Kenya Institute of Supplies Management (KISM); Chartered Institute of Purchasing and Supplies (CIPS) or any internationally recognized Procurement/Supplies Management certification.

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