Associate Human Resource Officer at c – March 2024

Associate Human Resource Officer

JOB PURPOSE:

  • Under supervision, performs a variety of professional activities in support of Human resources, procurement and office administration.

KEY RESPONSIBILITIES:

  • Assist in the recruitment process by posting job vacancies, screening resumes, scheduling interviews as approved by the Human Resource Manager.
  • Coordinating candidate communication on interviews with the guidance of the HR Manager.
  • Support the onboarding process for new hires, including preparing documentation, conducting orientations, and ensuring compliance with legal and organizational requirements.
  • Assist in benefits administration tasks such as enrolment, changes, and inquiries, ensuring timely communication with employees and external providers.
  • Support Human Resources initiatives and projects, including employee engagement activities, performance management processes, and training and development programs.
  • Assist in the administration of Human Resources related documentation, including employment contracts, policies, and procedures manuals.
  • Assist in maintaining a backup filing system for all the personnel records.
  • Assist in updating the HR information in the ERP system by onboarding and terminating staff.
  • Assist in managing the front office and respond to external customers queries as a reliever when the Administration assistant is away.
  • Ensure that inventory is received back when a staff member leaves the program.
  • Ensure that any missing, lost, or stolen assets are tracked and reported to the Country Director.
  • Addressing employees’ queries regarding office management issues (e.g. stationery);
  • Tracking the utilization of office consumables, and order consumables when needed;
  • Assist in dispatching of cheques and filing of Human Resource documents as directed.
  • Assist in raising and surrender imprest on the system for activities related to the Organization Development Program.
  • Assist in coordination of office events related to staff welfare, teambuilding and debriefing.
  • Assist in the coordination of board meeting logistics.
  • Alternate with the administrative assistant in taking and typing of minutes during staff and ISD meetings.
  • To be handed over petty cash and request for reimbursements in the absence of the admin assistant.
  • Any other duties that may be delegated to you by your supervisor.

Qualifications & Experience

  • Business administration with a Diploma in Human Resources Management.
  • Member of the Institute of Human Resource Management of Kenya with a valid Practicing Certificate.
  • At least 2 years’ experience with a similar size organization in industry, or from practice.
  • Attention to detail, anticipation, and follow-up of the job function.
  • Possesses strong organizational and problem-solving skills.
  • Knowledge of computer systems and their applications such as Word, Excel and Outlook.
  • Knowledge on the Employment Act
  • Knowledge and experience in use of Microsoft office.
  • Knowledge in use of ERP system is an added advantage
  • Very good spoken and written English

Working Conditions

  • The job is complex, sensitive and stressful. Work required willingness to work a flexible schedule and travel. Work may require frequent travels to the areas of project implementation including Kakuma, Dadaab and Garissa.

Behavioural Competencies:

Behaviour Competencies:

  • Working knowledge of and experience in local labour and employment laws and legal resources;
  • Excellent oral and written communication skills;
  • Strong writing and presentation skills with ability to communicate well within and across diverse groups
  • Team player with good interpersonal skills;
  • Strong business awareness and good analytical skills;
  • Ability to make key decisions and solve problems;
  • Excellent organization and time management skills;
  • Good documentation and report writing skill
  • Self-driven and able to work under minimum supervision.
  • Proactive and able to work on their own initiative
  • Able to multi task
  • Show the desire for new and challenging tasks.
  • Flexible and highly professional
  • Honest and reliable
  • Confidentiality is a must
  • Integrity within a professional environment;
  • Attention to detail

Key Aspects to be Evaluated:

  • Well organized and accessible personnel documents
  • Updated HR system
  • Timely recruitment processes
  • Timely feedback
  • Support accorded to the program and staff

Submit Your Application

To submit your application, send a cover letter along with a detailed Curriculum Vitae indicating expected salary, 3 professional referees including your last supervisor and their email contacts. Send your application to:
The Recruitment Committee,
Subject line: “Application for Associate HR Officer’ to [email protected]

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