Accounts Payable & Fixed Asset Accountant, East Africa at Rentokil Initial – May 2024

Accounts Payable & Fixed Asset Accountant, East Africa

  • Reporting to the Finance Manager ,East Africa you will be responsible for day to day transactional processes, with functional responsibilities for accounts payable and fixed assets.Responsibilities also include timely payment of taxes and statutories and supporting both external and internal group audit.You are expected to maintain utmost confidentiality on matters pertaining to Company performance, wages and reports and handle your work with high integrity, maturity and honesty.

Your Day-to-day Responsibilities Will Include

  • Ensure payments are made to suppliers consistently, accurately and within credit terms. Verify invoices against contract terms and other agreements
  • Review transactions for completeness and accuracy including proper authorization for payment processing.
  • Prepare payment vouchers.
  • Set up, monitor and perform reconciliations and accruals on a monthly basis for major suppliers paid by standard voucher
  • Support the monthly accounting closing process to ensure accurate and timely financials.
  • Review accounting controls and processes, suggest improvements and help implement and support any changes.
  • Ensure all corporate and normal business and ethical standards are closely adhered to and correct any deviations encountered and ensure appropriate controls are administered.
  • Ensure that all documentation relating to payments are in accordance with all regulations and maintain a very high level of vigilance
  • Answer supplier queries on invoices & payments
  • Verify vendor accounts by reconciling monthly statements and related transactions.
  • Reconcile Accounts Payable on a monthly basis (including Down payment Requests)
  • Maintain the vendor/supplier files and monitor the accounts to ensure payments are up to date.
  • Prepare and Process tax and statutory cheques/payments timely to avoid penalties
  • Prepare and disburse accounts payable cheques
  • Perform reconciliation of balance sheets accounts
  • Strong involvement in the physical receipt of deliveries by suppliers before being transferred to the store
  • Participate actively during stock taking
  • Filing of supplier invoices and vouchers and answering all queries relating to payables activity
  • Liaison with Credit control colleagues on cheque swap
  • Review supplier payments periodically to note any changes in pricing, query the same to ensure any variances in costs for same items, quantities and liaise with procurement to verify the same prior to payment confirming reason to the variances
  • Assist in the accounts receivables analysis and modeling
  • Participate in the interim/year end and the internal audit processes
  • Maintain fixed assets register, process additions and disposals in the system to ensure the GL and the fixed assets register are reconciled monthly and variances adequately explained to the FM.Recommend Assets for writeoff.
  • Participate in fixed asset tagging and bi-annual fixed asset verification exercise, including P&M and EFR. Allocate tag numbers to fixed assets to effectively track them from time to time
  • Record fixed assets by creating and supervising a system of procedures, forms, and controls
  • Recommend any updates to accounting policies affecting fixed assets to management
  • Participate and being in constant liaison with the managers on capex requirements
  • Agree the inter-company balances with the group entities.
  • Record in the accounting system newly acquired fixed assets and those disposed
  • Track, compile, and record project costs in fixed asset accounts; close out the accounts at the completion of the projects
  • Perform reconciliation of fixed asset subsidiary ledger balance with summary-level account in the general ledger
  • Perform depreciation calculation for all fixed assets
  • Perform revision and update on the detailed schedule of accumulated depreciation and fixed assets
  • Find out fixed assets’ obsolescence potential and recommend for writeoff
  • Carry out periodic reviews on intangible assets’ impairment
  • As may be requested by management, perform fixed asset related analyses
  • Track Company’s fixed asset spending in relation to its capital budget, as well as management authorizations
  • Ensure consolidation of fixed asset information to enable a complete and accurate record of the identification, location and value of RI East Africa fixed assets.
  • Carry out the revaluation of fixed assets as required to comply with applicable standards.
  • Any other duty that may be allocated to you by the FM


  • Bachelor’s Degree in Accounting/Finance or CPA(K)
  • Five years of working experience
  • Experience with month-end and quarter-end close processes.
  • Proven capability to excel in a fast-paced environment
  • High level of critical thinking
  • strong quantitative skills
  • Ability to think strategically while managing the details

Desire To Go Above And Beyond What Is Required

  • Ability to apply independent judgement and discretion as appropriate.
  • Detail-oriented, analytical and highly organized.
  • Excellent problem-solving skills with the ability to organize and prioritize work and meet critical deadlines.
  • Ability to make arithmetical calculations with speed and accuracy, preparing clear, accurate and concise reports and correspondence

Desired Skills and Experience

  • Accounting
  • Financial Accountant
  • Financial Accounting
  • Rentokil Initial
  • account management
  • accounts payable
  • fixed asset accountant

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